With the internet becoming part of our daily lives, users prefer complaining publicly about services or products. According to Conversocial, 88% of consumers are less likely to buy from companies who leave complaints unattended. But what about those customers who just did not complain and went away silently? These will be forever lost for a company and will never come back. To prevent customers from switching to competitors, businesses should pay more attention to their complaints and address them timely.
However, this is not enough. Complaints are the greatest source of learning, they show us where we fail and where and how we should improve. Here are 10 of the most common reasons why our customers complain.
- Not Keeping Promises
If you give a promise, ensure you keep it. Some promises sound great but if they have not been kept, this may lead to multiple complaints, distrust and switching to competitors. Will you order again from a company which didn’t deliver in time as promised? I think we all know the answer….
- Poor Customer Service
When customer service representatives are not trained properly, keep customers waiting for a long time and don’t resolve issues, this is poor customer service. It is very irritating to see someone’s efforts in resolving your issue, but having unanswered questions or no solution provided. In addition to this, when customers always hear only your voice menu, see offline live chat button and wait about a week for an email reply, they will definitely start complaining. Five times out of ten, they will not complain to your staff and turn to social media because they want to be heard.
- Transferring From One Representative to Another
Poor staff training leads to calls or chats being transferred from one person to another. And there is nothing more irritating than telling your story again and again. As you can see a human side of your business can sometimes generate more complaints than your operational side.
- Rude Staff
Do you check conversation records of your staff with your customers? It would be a good strategy to keep an eye on this, as sometimes rude attitude, inability to listen and interrupting customers may become one of the main reasons for your customers to complain publicly and tell the world about your customer service quality. There are also people who treat customers as if they interfere into their daily routine. Do you have such people in your company? Keep them away from your customers!
- No Ways To Contact
Giving your customers an easy way to get in touch with you is one of the first requirements of good customer service. If your customers do not see convenient ways of getting in touch with your team, they will contact your competitors and will tell the world about their experience. Today online shoppers use not only email and phone for communication purposes. Live chat and social media are gaining popularity among consumers, and for some customers it is convenient to begin conversation using one channel and finish it using another.
- Not Listening to Customers
Ignoring your customers and not listening to them is one of the biggest mistakes someone in customer service can make, and is one of the main reasons why customers complain. Just walk a mile in your customers’ shoes to see what they feel when they are not listened to.
- Hidden Information and Costs
Play fair with your customers. Keeping some of your fees hidden, and uncovering this in the middle of the purchasing process, is a frequent reason for a customer to complain. The impression given is that your company cheats its customers, when your intention is to serve.
- Low Quality of Products or Services
If you promise high quality of your products or services and what you deliver is actually low quality, then your customers will share this bad experience publicly and most likely complain on social media networks.
- Keeping an Issue Unresolved
Unresolved issues and complaints are deadly to any business. If you turn away from your customers and let everything go, then you will lose most if not all of your customers. But if you keep on resolving issues and complaints improving your service at the same time, you will win loyal customers who will be glad to share their positive experience.
How easy is it to contact you? Do you provide enough information about your company? When a customer is seeking assistance, there is nothing worse than lack of contact information, unanswered emails or not returned calls. This drives people crazy, especially if they have already paid you. Losing even a single customer can be very costly for businesses. The art of handling complaints is not only resolving them to customers’ satisfaction, it’s also about improving your business and taking needed measures to preventing such complaints in future. Ask yourself today, what do you do to prevent customers from complaining?